Category Archives: QuickBooks Payroll

QuickBooks payroll problems

How to Know if You are Facing QuickBooks Payroll Problems

As a business owner using QuickBooks Payroll, you certainly wouldn’t want your employees to be discontented because of incorrect payroll. After all, a wrong paycheck can do a lot of damage to your workforce’s morale and consequently, it’s productivity. It may not necessarily be due to human error either; sometimes there may be QuickBooks payroll problems that cause errors in calculating the paychecks.

These issues can happen irrespective of whether you pay workers on an hourly basis or once a month as a salary. While it may take just a couple of minutes to fix the trouble, you may not even know what mistake is causing a particular problem. This is why it is important to find out the root cause first and then try to solve or undo the error.

It may seem difficult to single out the source of the problem, that is unless you have QuickBooks Payroll. In any case, you need to observe all the payroll tasks that are being done on a routine basis which will not only lead you to the cause but also ultimately improve yours as well as your employees’ satisfaction.

Common QuickBooks Payroll problems that Can Cause Mistakes

No matter what edition of this accounting payroll solution you may be using, it can still get errors. However, these are easy to track and get rid of because of the codes that are displayed in the dialogue box. These codes allow you to trace back to the source of the particular error.

The first thing you can do is check your application, in case you may be getting payroll problems because of any anomalies in the program. Here is a list of the most probable causes for QuickBooks Payroll problems-  

  • Your folder contains corrupt or damaged data files like the tax table files or the company file.
  • If your QuickBooks Payroll is unregistered, then that can certainly create issues.
  • Someone has entered the wrong billing details.
  • You opened the wrong file to enter certain information, which happens when trying to set employees up for deductions or paychecks.
  • QuickBooks may be showing one of these error codes-
    • PS077
    • PS032
    • PS107
    • 15240
    • PS058

It May Not be Due to QuickBooks Payroll problems

What if your program is running smoothly and doesn’t show any signs of any error? Could it be that you or another user has made a miscalculation or a mistake? Human errors are not uncommon and need to be carefully analyzed. That is up to you to find out but there are a few areas which you can go back first in order to and try to retrace your steps.

Given below are some of the areas where there is commonly scope for error-

Government Holidays and Other Interruptions

Employers must be aware of the upcoming state or federal holidays because the banks will all be closed on such dates. This can cause delays in the payroll and therefore, must always be known beforehand.

It is also necessary to inform in case the date of payroll distribution has been revised due to a holiday. This will prevent any disruptions from occurring for those who keep their schedules regarding due dates for pay periods printed.

Resignations or Terminations

States often have certain laws for paydays to ensure that employees get paid on time and without fuss. They often specify the dates for those workers who get paid twice a month, usually the first and the fifteenth of any given month. They urge employers to make those dates visible to all the employees by posting notices.

There are also instructions in these laws for special cases such as employee termination or resignation. It is important that every employer is aware of and clearly understands these laws to follow them correctly and keep employees satisfied.

Faults in Communication with Human Resources

Every once in a while, there are issues with the server or other technical glitches that are not necessarily due to human error. Server-related trouble can lead the payroll to be postponed or even called off unintentionally. Such issues can also cause QuickBooks Payroll problems, which is possible but are not that common.

Still, it is better to maintain a secure backup or hand the payroll responsibilities over to a third party altogether, depending on the scale of your business and the efficiency of your current payroll system.

Incorrect Time Stamps and Records

Many businesses have automatic readers that are accurate on their part. However, some kinds of errors are unavoidable, for example, if the employees themselves forget to get their time cards to read at the end of their shift or if their time cards are misread.

Exceptions such as these may prompt you to get your time records monitored and checked for errors, preferably by a payroll specialist or someone from the relevant department.

Overlapping Employee Leaves

Employees may go on leave because of family or health-regarding troubles at times. These leaves are covered by the Family Medical Leave Act but if they are being used in a discontinuous manner, they can be confusing to calculate at the time of payroll.

There are specialists dealing in human resources’ benefits who can effectively manage employees leave cases and efficiently coordinate them. If you have already delegated these tasks to them, you need to make sure that all changes are being properly communicated to the payroll professionals to make the necessary changes and avoid QuickBooks Payroll problems.  

Differences in Compensation

When employers reward their employees at the time of appraisal, there is usually an increase in their pay. This involves the information about the appraisal and wage increase to be communicated to the payroll department.

Any delay in this communication will, in turn, reflect in the calculation of said increase and adjustments into the paychecks. This is why it is advisable for appraisals to be effective from a date before they have been announced in some cases.


QuickBooks Desktop Payroll

QuickBooks Desktop Payroll – Updating Billing Information

There are many features and functions offered in your favorite payroll accounting software- QuickBooks. One of these is the QuickBooks Desktop Payroll service which you can subscribe to if you want to take advantage of those payroll features. These will enable your account access to updates, automatic tax calculation, online forms and so on.

If you want to update your billing information, then you can do so on this page, under the section named Annual Billing Details. Enter all the details as best as you can if you are already the billing contact. If not, you will find the section completely empty after which you will have to call experts who can change the billing contact or holder to your name.

How to Update Billing Information in QuickBooks Desktop Payroll?

With the help of this blog, you can better understand one of the aspects of QuickBooks desktop payroll subscription and how you can update details such as the billing information for a subscription. It is important to update your information from time to time in order to avoid interruption in your services.

There are a few particulars that you have to keep handy for when you will need to change the old information. These include remaining signed into your account and opening the maintenance page in it.

The holder can be different from the billing contact at times. If there are any changes which you are unable to make or need to know about QuickBooks desktop payroll pricing, please let our experts know about this.

QuickBooks Desktop Payroll – Changing Payment Details

You can only edit the billing information in QuickBooks desktop payroll if you are the billing contact. Clicking on the Edit option will enable you to add the new details, followed by selecting the Change Payment option.

Depending on your chosen mode of payment, there are certain steps that make updating easier if you follow them.  

First, here’s how you can switch details if you have chosen to pay using a bank account-

Updating Bank Account Information

Step 1– Sign into your account using your QuickBooks id and password. On the off chance that you don’t know how, please ask us.

Step 2– Open the page named “Manage your QuickBooks”. Pick the service or product that you want to make adjustments in. Make sure that your chosen company is the right one.

Step 3– Once you have access to the required product or service, click on your payroll service. You will find the Billing Information section on this page. Click on Edit and add your information here.

Step 4– After making satisfactory changes, save them and click Close.

Step 5– Go over the rest of the data that has been entered on that page like the date of renewal, subscription type or the fee structure.

Step 6– If you have finished the inspection and updating, log out by clicking on the link on the upper-right corner.

Charges To Pay for QuickBooks Desktop Payroll Services

You have to pay the following charges, irrespective of the mode of payment-

  1. The main fee for the subscription that is deducted either monthly or annually, based on your preference.
  2. Charges that you have to pay per employee for those whose wages are monthly or more frequent. This is a secondary fee and does not necessarily apply for every user.

You will also be informed by QuickBooks about the particulars of your subscription before every renewal to the billing contact. This billing contact is usually the owner or purchaser of the software. If you are not the billing contact in your company but want to change this information, then you can get assistance for this task from experts like us.

In case you want to change the mode of payment for your subscription, for example from credit card to funds transferring through electronic means, then you can get that done as well. Simply tell this to our ProAdvisors and we will do it for you in minutes.


QuickBooks Enhanced Payroll 2019

QuickBooks Enhanced Payroll 2019: What Has Improved

Payroll is an excellent feature that is a must-have for small and medium-scale business owners who use this software. QuickBooks enhanced payroll 2019 is a newer, faster and more effortless way to complete the formalities for when you hire new employees.

Those formalities and paperwork are indeed essential to fulfilling at the time of hiring. You need to make sure all the details have been carefully filled on the forms and saved. All of the regulations must be maintained and accounting software makes all the work easier like generating checks, paying taxes, tracking all the paid time off and so on.

The payroll solutions in QB are available in different variants. These offer functions in different capacities and are priced accordingly. In case you would like to know in more detail about these variants, simply let us know and our specialists can solve your queries instantly.

QuickBooks enhanced payroll 2018 helps you avoid mistakes which could lead to fines or late fees. However, there is also the option of assigning this task to a completely different organization altogether. There are plenty of firms that handle payroll very effectively for you. As an alternative, you can also explore and choose between software that has payroll functionality and accounting firms to manage your organization’s payroll for you.

QB payroll services are divided into three versions based on their features. These are:

  • QB Basic Payroll
  • QB Enhanced Payroll, and
  • QB Full-Service Payroll

The New & Improved QuickBooks Enhanced Payroll 2019

This is an updated version of QuickBooks enhanced payroll 2018, that has more features than the Basic edition and is the most popular one of the three.

QB Enhanced Payroll gives you a host of improved features to maintain payroll tasks accurately and faster. The tasks that can be completed with the help of this software are mentioned as the following:

  • Tax calculation and payment in an automatic and correct manner as per the standard Federal, State as well as local rates.
  • Over time, Bonus, and Commission money set and managed for qualified employees  
  • Creating payroll for all of your employees on a monthly or hourly basis regularly.
  • Generating payroll for W2 employees immediately.
  • Calculating withholding and deductions for every employee.
  • Marking various leave categories such as paid time, sick or vacation time and making deductions accordingly.
  • Defining the amounts for medical insurance, dental and other cash advances including retirement options and so on.
  • Making direct deposits to your employees’ bank accounts (for certain banks)
  • Making electronic payments and filing taxes and W2.
  • Producing 1099s and making the payments for workers as well as contractors in the software itself.
  • Getting reminders to file and pay taxes well before the due date through timely e-mails.
  • Filing and paying for W2, W3 and other forms like 940/Schedule A, 943a/Schedule B, and so on.

Who Can Use QuickBooks Enhanced Payroll 2019?

While it is a misconception among some people that they need prior experience before using this software, the truth is exactly the opposite. You do not require any extra knowledge of the software or payroll processing in order to be able to use the upgraded features. QuickBooks enables you to manage the finances for your business, home or self-employment even if you don’t have accounting experience.

If you are encountering certain issues while performing payroll tasks like direct deposit, paychecks and taxes, integrating data, and other errors during installation or updating frequently, then QuickBooks Enhanced Payroll 2019 is the answer to those problems.

This is also the ideal solution for you if you want to get immediate assistance for anything regarding your organization’s payroll management. There are experts like us who are highly dedicated to giving you the best customer service that you require, whether it is for older or newer QuickBooks payroll features or any other issue related to your accounting software.

We offer plenty of services for your QuickBooks enhanced payroll 2018 as well, such as the following Payroll Features:

  • On-time updates and backups
  • Paycheck creation and printing
  • Depositing salary or wages directly for employees and 1099 Contractors
  • Filing and making payments for Federal, State, and local tax forms in electronic mode through QuickBooks
  • Successfully preventing any tax late penalties
  • Free support from skilled and experienced specialists
  • Generating and filing tax forms for customers (Standard or Basic payroll)
  • Generating reports for various payroll requirements

For users who already have QB Payroll for their businesses, we can provide unconditional support and assistance throughout the day. There may be issues arising from time-to-time in the accounting software that you might need help for. Whenever that is the case, simply get in touch with us for the best and most cost-effective solutions at your convenience.

We can ensure that your QuickBooks enhanced payroll 2018 if you have it,  is well-maintained as well. Just get in touch with our QB specialists whenever you feel that it is time to get professional help for your business.


QuickBooks Enhanced Payroll

Adding EIN to Basic, Standard or QuickBooks Enhanced Payroll

In case you wish to add an Employer Identification Number to your QuickBooks Payroll 2018, simply read this blog. We have provided with the step by step procedure of for adding EIN in your Basic, Standard or QuickBooks Enhanced Payroll.     

Things to Consider Before Entering EIN

  • In order to run payroll in your accounting software, make sure you make use of the same registered accounting software version in all machines. This will enable all systems to use the same payroll subscription.
  • You need to note that QuickBooks Desktop Payroll supports only one company data file for each EIN. Using the same Employer Identification Number on multiple computers can lead to major errors.
  • To add a single payroll subscription you will require the contact information and payroll admin credentials.
  • The same DIY Payroll subscription can be used for multiple Companies at the time of paying employees using the Direct Deposit.
  • You will find a limit on the companies you can add on QB Basic, Standard and Enhanced. These limits do not depend on the overall number of the employees but are dependent on the total company data files.

Steps for Adding EIN in Standard, Basic and QuickBooks Enhanced Payroll

  • The first step is to Choose Employees from the top menu, and then click on Payroll and go to the – ‘Use My Current Payroll Service’ option.
  • Go to the Account Maintenance Window and Add a File.
  • In the Add to Subscription Number section, enter your zip code and select the option that says – ‘I have an existing subscription’
  • In case the Add to a Subscription Number field is not visible, then your payroll service has already been validated.
  • Get in touch with our team if you require any assistance in moving the EIN to your present subscription. We will also help you out if you already have a service key and wish to add an EIN number to your subscription.
  • Click on Next in order to add the company EIN at no extra cost when the Review Information window opens on your screen.
  • Choose the Print option and check your QuickBooks Desktop Payroll to verify whether the service is validated or not.
  • If the service is already validated, then the service will be added to your software automatically.
  • You now need to verify your Payroll Service Key. Follow the steps below in order to verify it: –
    • From the top menu, select Employees followed by My Payroll Service. Then click on Manage Service Keys.
    • You will find the View option through will you be able to check the status of your service key. Check whether it displays ACTIVE status or not.

Maximum Number of EIN for Different Payroll Versions

The number of EINs that you can use per payroll version is different from one other. Here is a table that shows the maximum limit of Employer Identification Number for each version: –

Service Limit of EINS
Basic Payroll 3
Standard Payroll 3
Enhanced Payroll 3
Enhanced Payroll for Accountants 50
Assisted Payroll Every EIN is charged individually. Discounts are applicable for multiple companies

What to Do When you have Purchased Payroll Subscription directly from Intuit

Here are the essential steps that you can follow if you have purchased your payroll subscription directly from Intuit: –

Step 1 – Attain the Service Key of the EIN

    • Make use of the Disk Delivery key or Automated Service Key tool.
    • Get in touch with our team to consult our professionals.
    • You will attain an original service key as soon as you give your EIN.

Step 2 –From the Enter Payroll Service Key from the top menu bar, simply select  Add and Enter the service key. Do not use any hyphens while entering the number.

Step 3- Now Click on Edit and then type the service key. Click Next and then Finish to complete the entire process.

We hope with this blog, you were able to get relevant help related to adding EIN number in Basic, Standard and QuickBooks Enhanced Payroll. Feel free to contact us for any queries with your QuickBooks desktop payroll subscription. We will be more than glad to help you out. We are available 24/7 to offer proper help and assistance to all our clients.


quickbooks enhanced payroll

QuickBooks Enhanced Payroll Subscription Renewal – Process

When your payroll enhanced subscription is coming due, it is time for QuickBooks enhanced payroll subscription renewal. Generally, QB automatically reactivates it but there are times when the need for manual renewal comes up. The reasons could be – expiration of credit card/ debit card or any other form of payment failure.

In this blog, we will discuss the steps of renewal that you can perform in your accounting tool. In case of any issue with the steps we mention, feel free to contact us. QB Pro Solution has a team of accounting experts that handle each and every payroll inquiry with ease.

QuickBooks Enhanced Payroll Renewal Inside your Desktop File

Follow the steps below in order to begin the process of payroll renewal inside your desktop file. If you wish to know about the QuickBooks desktop payroll pricing, call us now.

  • Open your QB tool and click on the Employees Menu. Then select the My Payroll Service option and look for Account and Billing Information tab.
  • Click on it and log in using your Intuit account login information. (Mostly, the login information pops up automatically.)
  • Look for the Service Information section and simply click on the Reactivate link option that is placed right next to the service status.
  • Verify whether or not your payroll service is listed. After that, check out.
  • Now, you need to choose a payment method – just add or update your payment information in the payment column and then click on Submit.
  • Click on Place Order, followed by Next and then re-open QB.
  • Cross check if the reactivation process is complete or not.
  • You can do that by logging into Employees > My Payroll Service and then clicking on Billing/Account Info. The service status will display Active if the renewal is done.

QuickBooks Enhanced Payroll Renewal – Online Process

Your QB enhanced payroll software can get a renewal through a web/online process as well. The steps for it are as follows: –

  • Log in to QuickBooks My Account Section using your login id and password.
  • Now, visit the Manage QuickBooks page and choose the service or product that you need to manage or modify.
  • After clicking on the Products and Service section, choose the payroll subscription option.
  • You will notice the status of your subscription as soon as you click on it.
  • If you see the status as ‘Canceled’ simply make use of the Resubscribe link in order to reactivate the service.
  • Check whether the information in the Reactivate Subscription is correct or not before going ahead with the reactivation.
  • Then Save all the changes you and then click on Continue.
  • Now, ensure that the billing info and subscription details are correct and then click on Reactivate.
  • A message will display showing the status of the subscription as ‘reactivated’, simply click on ‘GOT IT’
  • The renewal might take up to 24 hours to renew or reactivate. The tool will show ACTIVE status as soon as the renewal procedure completes.

Things to Do When You Get a Cancelation Notification Email

Most of the times when a user’s QuickBooks Enhanced Payroll fails to automatically reactive, an email of cancellation appears. This usually happens when there is a credit card/debit card payment failure. During a circumstance like this, you have to follow these essential steps: –

  • Select the Resubscribe button in the email. Doing so will take you to the QuickBooks ‘My Account’ page.
  • Go to your mail and click on the ‘Resubscribe’ link. When you click on it, you will reach the QuickBooks My Account page.
  • On this page, you need to sign in using your username and password,
  • Then, update your payment information or change the card details.
  • After that, click on Save followed by Continue.
  • Verify and go through all the information on the previous page.
  • Finally, choose the Reactivate button to end the process.
  • You will receive a message saying –  SUBSCRIPTION RENEWED
  • Wait till 24 hours for the renewal process to actually complete.

Conclusion

We hope that you now know the entire process of enhanced payroll subscription renewal. At QB Pro Solution, we have a team of accounting experts that deal with all kinds of payroll issues. So, if you wish to attain further information on enhanced payroll cost or activation call us at +1-800-469-4817.


QuickBooks Payroll Service

How to Enter or Edit QuickBooks Payroll Service Key

QuickBooks offers a payroll option with all its accounting products. But in order to get started with it, a user requires to learn about it. In this blog, we will talk about the very first step of payroll i.e. enter and edit the QuickBooks payroll service key.

It is the security key that you need to enter in order to activate payroll in your accounting software. The steps are quick and easy but if you require any more help, don’t hesitate to contact our team at Account Cares. We’d more than glad to assist you with our payroll key management service.

Steps for Entering or Editing QuickBooks Payroll Service Key

There is a 16-digit key that every user attains after purchasing payroll. It is important to enter the key correctly in the right text box in order to start using payroll.

Here are the steps you need to follow in order to start payroll processing: –

Step 1: Find the QuickBooks Payroll Service Key

  • Check your email, the one you gave during the time of registration to attain the service key.
  • There is a possibility that you wouldn’t find the key in your email. This means you need to make use of the automated retrieval tool issue.
  • Simply log in using Intuit Account and recover your service key.

Sometimes an Automated tool may not work due to the following reasons: –

  • Your company system contains too many payroll orders.
  • Purchasing your payroll product from a retail store also brings this issue.
  • When the phone number you have given does not match the saved that is saved on Intuit.

Step 2: Open the QuickBooks Payroll Service Key Window

  • You need to open the QuickBooks window of Payroll Service Key.
  • There is a chance that you will find any payroll service option in your company file. In that case, click on Employees > Payroll and lastly on Enter Payroll Service Key.
  • In case you already have a payroll service then, select Employees, Go to the My Payroll Services section and then manage payroll services as you like.

Step 3: Enter/Edit the QuickBooks Payroll Service Key

Now that you reached the desired window, you can enter the 16-digit by following these steps: –

  • Click on the Add button if you cannot find any listed payroll service.
  • Make use of the Edit option in case the payroll is already listed.
  • Save the Service Key by clicking on the Edit option for future reference.
  • Visit your QB Desktop and eliminate the service key.
  • Choose Next again and check if you find any unread payroll update.
  • Press OK if you find any payroll update.
  • Take a look at the Service Status and check whether it is ACTIVE or not.
  • If you find that it is already Active, then move ahead and press OK.

Making use of all these steps will help you enter or edit QuickBooks payroll service key. With this blog, we only wanted to help payroll beginners to start with the activity. At QB Pro Solution, we provide the best payroll and cloud hosting services.

With a team of experts, we ensure that each and every payroll query is solved. We want to give the best payroll experience for our clients. In case of any issue or suggestion, do call us at +1-800-469-4817 at any time.


QuickBooks Basic Payroll

Growing Your Business Using QuickBooks Basic Payroll

When we talk about a business from a financial view, ensuring that your employees are paid on time is a very important element. The main reason for this is that you have many responsibilities as the owner and this is one of those which can not be neglected at any cost.

Managing your business’s QuickBooks basic payroll is one part of the job- you have to handle all the other things that are related to payroll as well, like taxes and other deductions that have to be made before the checks are finalized. The taxes have to be calculated correctly as any errors will result in additional problems and headaches for you, the owner.

This is why your company’s payroll can get quite complicated to deal with, especially if you have a small business. The number of employees does not matter- you may have just hired your first staff member, or have a seasoned team of 5-15 personnel- as long as you have the workforce, providing timely payroll will have to be on your list of priorities.

QuickBooks basic payroll can make life easier for you by making your payroll and tax work completely correct and organized, thereby helping these tasks get completed faster. However, it is highly necessary for you to understand certain things before you decide to start using payroll.

Begin With QuickBooks Basic Payroll

The first thing to know is exactly what you are getting with the basic version. After that, you can move on to the steps to help set this up on your accounting software. It is important to note that your accounting software need not be QuickBooks, in order to use the basic payroll feature.

Before we begin with the steps though, it is advisable that you keep certain data that will have to be entered available with you. It will help things go more smoothly and speed up the payroll process for you.

Keep in mind that these points are not necessarily ‘steps’ to be followed in the exact same order by every QuickBooks user. These are some tips and useful points to help you understand better about the details of QuickBooks Basic Payroll. These are the points given below:-

  • Maintain and keep any data related to your organization, employees and other details close at hand.
  • In case you want to access any of the above data, just look for a gear icon that is typically used for Settings and select the Payroll Settings option. It is usually located on the upper right corner, like in QuickBooks Online.
  • Most of the information was entered by you or your accountant when you had signed up on your accounting software. This includes your company details such as contact and office location information along with employee data.

Fill any missing information and ensure that all of the data entered is accurate and complete.

  • It is recommended that if you have an accountant or CPA, let them handle and customize certain sections of QuickBooks Basic Payroll like the Accounts Chart.
  • Don’t forget to mention the Pay Schedules for your employees. This can be customized by clicking Create and selecting the required period as per your company’s payroll policies.
  • Once that is done, enter and check the date you want to generate the first payroll for. You have to enter two dates to set the time period of the payroll- the start as well as the end date.
  • You can make adjustments in the following sections as well-
    • Vacation/Sick leave
    • General Pay Policies- Deductions/Contributions
    • Health and other insurance benefits
    • Child Support
  • Taxes- Aside from payroll, taxes need to be calculated correctly. This is because any incorrect information can lead to filing mistakes and penalties.

Setting up Payroll may seem like a very difficult task but it becomes much simpler with the right kind of assistance. If you would like more help regarding QuickBooks Basic Payroll, you can always get it from our experts.

 


QuickBooks Small Business Payroll

Learning the Aspects of QuickBooks Small Business Payroll

Ever since the payroll feature was introduced through QuickBooks, small business owners have been able to do more tasks related to their company’s finances like payroll and taxes. This service is especially beneficial to those business owners who know how and can afford the time to do these things.

This is why QuickBooks Small Business Payroll could be important for your organization. Once you have hired at least one employee on your payroll, it is time to officially begin using this service on your accounting software.

With the help of small business payroll software, you can complete tax management as well as processing payroll for your employees. There are some other works that you can do apart from the two most important ones mentioned above, such as saving and printing paychecks and calculating your employees’ taxes through the tax calculator.

You can also have certain reports generated based on your requirements and usage. These reports can show data according to the forms that you might need to fill for taxes and other purposes. Of course, you may not require all those features in your QuickBooks Small Business Payroll as you may have already hired an accountant for these tasks.

That is why there is more than one option o choose from, based on whether or not you need certain functions that are offered by small business payroll software. It only makes sense that the more features you opt for, the more money you have to spend on the overall product.

Different Aspects of QuickBooks Small Business Payroll

Depending on what tasks you want to be able to handle yourself and what you want the software and QuickBooks experts to do for you, there are three choices.

Here, we have listed them along with the features that are offered in each edition:-

Basic QuickBooks Small Business Payroll

As the name suggests, this version of payroll provides the least amount of functions as compared to the rest. This is because Basic Payroll was launched for those business owners who do not do any of the payroll tasks themselves.

This software is used by those owners who hand over the job of taxes and such to an accountant that they appoint. With Basic payroll, you or your accountant get to do the following-

  • Calculating the amount of taxes for every employee
  • Generating payroll and paychecks after tax deductions instantly
  • Preparing reports in order to use while preparing for taxes

Enhanced QuickBooks Small Business Payroll

There are more features in Enhanced as compared to the Basic version. However, there are fewer functions than Full-service.

The Enhanced Edition is actually ideal for those businesses whose owners have more knowledge and the time to finish these tasks without a CPA or an accountant’s assistance.

Besides the Basic functions, you can complete some more tasks with this variant, like

  • Calculating all of your taxes that will be involved- federal, state and even local, but it won’t make those payments for you.
  • For W-2 staff members in your organization, there is the option for printing their forms.
  • You can allow the software to automatically fill the forms on your behalf before you make use of them.
  • You may get yourself reminded by QuickBooks when it is time to start filing for taxes.
  • Also, you get a choice while filing these tax forms and can choose to do this via E Payment.

Full-Service QuickBooks Small Business Payroll

The Full-Service version has the maximum benefits and therefore, the largest price-tag. Still, it is a favorite among those who neither have an accountant, nor a lot of time or know-how to do these tasks on their own.

One can say that it is a complete solution to all the tax and payroll-related needs of your organization. Not only does it have the Basic and Enhanced functionalities but also more facilities in addition.

This service basically means that QuickBooks payroll accountants will make sure that your tax forms are filled as well as paid accurately and timely. On the off-chance that there is any mistake, it is rectified and any penalties resulting from that are covered by the service providers.

These are the three variants of QuickBooks Small Business Payroll along with their aspects. You can easily identify what type will suit you the best with the help of the details covered here. As always, if you find anything about payroll or taxes difficult to understand, our experts are there to help at any time.




payroll mistakes

How to Fix Payroll Mistakes in QuickBooks

QuickBooks Payroll enables you to skip a lot of complicated calculations during taxes and payroll. It is because this software does all of the related calculation instantly and automatically. This is done through data retrieval from the QuickBooks Desktop Payroll application.

Both payroll and taxes are computed by this type of accounting applications regularly. These are done based on each of their percentages, like Social Security, SUI, State Disability Insurance and Medicare.

However, mistakes are unavoidable during this process and can happen either by you or some issue with the software. If you have made an error and want to know how to fix payroll mistakes in QuickBooks, then you can learn about this below.

As a user, it is very important for you to check whether your software is always updated, along with the tax table. You must also make sure that any data that you are entering regarding employee information or money correctly. This helps in fewer payroll mistakes, especially in the long run.

Even if you are adding more information into the application more carefully, there can be certain problems that can cause inaccuracies in the final tax or payroll calculations. These can be caused due to more than one reason and they have to be determined if we are going to fix them.

Why You May Face QuickBooks Payroll Problems

If you can uncover the reason behind the mistakes in your QuickBooks Payroll, then this will prove to be very useful in understanding how to fix payroll mistakes in QuickBooks. The list given below can help you find this out-

  • Wrong or outdated billing details in the software data
  • One or more corrupted files in the application, such as the company or the tax-table file
  • An unregistered user in QuickBooks Desktop Payroll
  • Outdated version of the software

These are some of the most common details which are often neglected and therefore, cause all sorts of problems at payday or tax day.

In order to determine the exact cause of your payroll error, simply take a look a the error code that is displayed, like ‘15240’, ‘PS032’, ‘PS077’ and so on. These codes are specific to the reason and are of great help when someone tries to fix such issues in accounting software like QuickBooks.

Learn How to Fix Payroll Mistakes in QuickBooks

Now that we have understood the various places where the user or the software can get in trouble because of their negligence, it should be a little easier to fix them. In all cases, there are certain methods with steps that can always be followed easily.

There is a high possibility that your problem gets solved just by performing these steps carefully. Some of these important methods and steps are-

Method 1– Use these tools to find differences in entries and data mismatches There are quite a few tools, such as the Payroll Details Review Report and Payroll Checkup Tool that will allow you to look back and find the mistakes made, if any, in payroll items, pay details, tax amounts and other related information. If you find anything that doesn’t match, you can make changes and re-evaluate your data.

Method 2– Check if your QuickBooks Desktop Payroll is working properly

  • You can do this through the ‘Add or Remove Programs’ section in the Control Panel of your desktop Windows.
  • Select QuickBooks from the list of programs displayed and click “Change/Remove”.
  • You will find the option for repairing the program once you select “Next” on the windows that appear.
  • Once the repair is completed, select “Finish”. In case the issue still exists, you can try re-installing your program.

Keep in mind that these are general solutions that can help with every type of problem in your accounting software. There is still a chance that your problem is not fixed even after applying these methods.

Hence, if your issue persists, it might be a wise choice to consult an expert who knows how to fix payroll mistakes in QuickBooks very well, like us. We can give you effective QuickBooks help anytime.


Processing Payroll in QuickBooks

The Easiest Steps for Processing Payroll in QuickBooks

With a little help from the right source, a lot of tasks that come under business accounting, such as processing payroll in QuickBooks can be managed easily. This is one of the accounting software that enables organizations to handle payroll inside of their businesses in a swift manner, irrespective of their size.

Although this takes some time to set up initially, the process of maintenance is a lot simple and fast afterwards. This makes QuickBooks one of the best alternatives to smaller business organizations.

It is because they can save a lot of money this way, instead of outsourcing their company’s payroll to a third party. As soon as you have saved your employees’ data into the software, you only need to click a button to get their paychecks printed.

We have discussed the steps to achieve this below-

Steps for Processing Payroll in QuickBooks

Before we proceed, it is vital that you keep the following information already entered in your software. In case you entered these details, please do so before you move further to running payroll-

  • Details regarding the working hours of your employees
  • The bank account in connection with your organization

Once the above data is stored, you can move forward with the procedure of processing payroll in QuickBooks.

These are some of the simplest instructions that you can find on the internet. Just read them properly and execute them in the same order as we have written them below:-

Step 1- Go to the “Employee” section in the Payroll Center. You will find it at the top in the menu-bar of your program window, right beside the option for Online Banking.

Step 2- Select “OK” to begin QuickBooks online full-service payroll.

Step 3- You will be directed to the next window, where you have to enter all of the necessary details that are asked regarding payroll. This will include the following-

  • New Employee data, in case you have any freshly appointed recruits or if you haven’t added the required info.
  • All the other details involving your employees like the names, personal ids (such as a Social Security Number), birth dates and so on. These can be filled by opening the respective form of each and every employee.
  • After this, make adjustments if necessary to the “Payroll and Compensation” tab while you are on this page. The items under this section include the payment measure that needs to be decided for the employee’s wages- monthly or hourly.
  • Don’t forget to take a look at the working hours of all of your staff and make sure that the entries are all correct before you move on to actually processing payroll in QuickBooks.
  • Choose between printed checks and handwritten ones.
  • Set a time period for which you need to generate the payroll. Also, set the frequency for pay under every employees’ name.
  • Once all of the details have been added and verified, select the “Continue” option.

Step 4– This is an important step- tax withholding. You can fill in the details for this in the Federal, State and Local sections in the Taxes column of your window. Make sure that the information entered here is correct according to your jurisdiction. Enter the required details and then select “OK”.

Step 5– Select Pay Employees>Scheduled Payroll under “Employee”. Click the payroll that you want to get printed from the options listed.

Step 6– If you are getting the paychecks printed, then you need to specify the date that you wish to show on those checks. This date should be the one that you pay all of your employees on, known as the “payday”.

Step 7– Select your preferred bank account to deduct the checks from.

Step 8– Choose the employees who are currently active, i.e., working in your organization at present by ticking the check-boxes next to their names. Select “Continue” so that QuickBooks makes the relevant calculations.

Step 9– Ensure all of the info mentioned so far is completely accurate and select “Print Paychecks”.

Congratulations! You’ve successfully completed processing payroll in QuickBooks for the first time. Now, all you have to do is pay attention to the screen and check the number of paychecks that got printed.

You can also see if any checks were set to be directly deposited and those that have not been printed yet. For any other issues or if you are having difficulty in any of the above steps, please let our specialists know- we are always ready to help.


Disclaimer

We are an independent team of experts and ProAdvisors for QuickBooks. All the logos, brand names, and trademarks used on this website remain the property of their owners and do not suggest any direct connection. The information provided on this site is purely for illustrative purposes. Individuals who visit this website agree to accept all the risks and take full responsibility for any damage or loss that they face.